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Board Minutes

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MINUTES OF BOARD MEETING

 Tuesday, 19 September 2017

 Meeting called to order at 5:30pm.   All members were present, except for Duane Timm.  Jesse Laird was also present.

 Secretary’s and Treasurer’s Report 

 Board accepted both the Secretary & Treasurer’s reports after his explanation on certain details regarding the Special Events Income and Expenses.

 Old and New Business

 Theatre Party

 After an exchange regarding the planned theatre party “Evita” foreseen for November 8, the conclusion was that the time was too short to promote the event.  All agreed that the Committee should explore a different one for a future date in 2018 when all snowbirds would be back in Florida and there would be more time to organize the event.

 Director’s contract

 On September 5th the Director’s contract –as negotiated by the Vice-President and approved by the Board- was signed by Jesse Laird, Director of QTs games, Peter Hanson, the President and Joanne Melville, as a Witness.

 QTs nominating Committee

 The President informed the Board that, at its next meeting, on October 10th, the nominating committee, would present the Board with the Slate of Officers to be suggested for election at the Annual General Meeting to be held on December 12th.

 Membership and card fees

 The Board unanimously voted to raise the membership fee to $20.00 and the card fees to $7.00 (members) and $9.00 (non-members).  The new fees will apply as of the 1st of October 2017.   The Secretary agreed to work with Jesse on the membership card renewal and take this opportunity to update members’ information on the Directory.  The Treasurer took the opportunity to request that game directors be responsible for ensuring that players paid the correct game fees according to whether they were or were not "members” of QT.  The Secretary agreed to provide updated lists of members who have paid or renewed their membership dues.

 Next Meeting

 Next board meeting is Tuesday, October 10.

 Meeting was adjourned at 6.10pm